COBRA Administration Software | Built for Labor Unions | Union.dev

COBRA Administration for Unions & Trusts

Benefits OS delivers comprehensive COBRA administration software designed exclusively for unions, streamlining compliance and member management through automated workflows. Our COBRA administration platform handles everything from qualifying event detection to payment processing, ensuring your members receive timely notifications while reducing administrative burden.

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cobra administration software for unions

Why Choose Benefits OS?

Built to Revolutionize COBRA Administration

Managing health and welfare plans can be complex, but Benefits OS simplifies the COBRA administration process with its robust features and seamless integration. Select any of the boxes below to learn more.

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cobra administration software for unions

Custom Member Portal

Empower your members with custom portals tailored to their needs.

cobra administration self-service capabilities

Self-Service Capabilities

Members can handle personal info, view statements, and pay through the portal.

information that is easily accessible on cobra administration software

Easy Access to Information

Members can quickly access their hour bank balances, payment history, and plan details.

enhanced communication through cobra administration software

Enhanced Communication

Keep your members informed with timely updates and notifications directly through the portal.

Self-Pay

Seamless Stripe Integration for Easy Self-Pay

With Benefits OS, handling self-pay contributions has never been easier. Our COBRA administration software integrates seamlessly with Stripe, allowing members to make payments effortlessly through a secure and reliable payment gateway. This feature not only streamlines the payment process but also ensures that transactions are processed quickly and securely.

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self pay feature of cobra administration software for unions

hours tracking with cobra administration software
Hour Tracking

Simplify continuation coverage with Benefits OS

Administering COBRA doesn't have to be manual, fragmented, or error-prone.
Benefits OS includes a powerful COBRA administration engine designed specifically for union-affiliated benefit plans, Taft-Hartley trusts, and third-party administrators managing continuation coverage under U.S. federal law.

We combine labor-specific logic, regulatory compliance, and a clean member experience — all inside the same modern Benefits OS you already know.

Features

Key Features of Benefits OS

Benefits OS is packed with features designed to streamline your COBRA administration and enhance member satisfaction.

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Member Database

Manage all member information in a centralized, easy-to-access database.

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Elgibility Detection

Automatically triggers COBRA events for termination, reduction in hours, dependent aging out, and more.

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Member Elections

Secure portal for members to accept or waive coverage, track timelines, and make premium payments.

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Coverage Timeline Management

Full support for initial election windows, extensions (e.g., disability), and max duration tracking

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Document Management

Securely upload, download, and manage documents.

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Automated Notices - Email & SMS

Sends election notifications, grace period alerts, and termination letters in compliance with IRS/DOL rules. 

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Ticketing

Track and manage member inquiries and issues.

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Financial Modules

Manage financial operations with integrated accounting and reporting tools.

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CBAs, Contracts, & Funds

Handle collective bargaining agreements, contracts, and fund management seamlessly.

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E-Signatures

Facilitate digital signatures for documents and forms.

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Superior Support and Security

At Union.dev, we believe in continuous support and security for our clients. Benefits OS is hosted on Microsoft Azure, providing state-of-the-art multi-layered security across physical data centers, infrastructure, and operations. With access to over 3,500 global cybersecurity experts, we ensure your data is always protected.

Development Team Support

Ongoing bug fixes and feature enhancements.

Implementation Team

Dedicated support during the setup and implementation phase.

Unlimited Training

Continuous training to ensure your team can utilize all features effectively.

Unlimited Web Changes

Adapt and update your platform as needed without extra costs.

Regular Upgrades

Regular updates and enhancements at no additional cost.

For Administrator

Benefits for Administrators

As an administrator, Benefits OS simplifies your tasks and enhances your efficiency.

Streamlined Processes

Automate routine tasks and reduce administrative burdens with our powerful tools.

Improved Accuracy

Eliminate errors and ensure accurate tracking with our robust data management capabilities.

Enhanced Reporting

Access detailed and customizable reports to gain insights into plan performance and member activity.

software benefits for cobra administrators

cobra administration software benefits for union members

For Members

Benefits for Members

For members, Benefits OS provides a user-friendly and empowering experience.

Convenient Access

Members can easily access their information and manage their benefits from anywhere, at any time.

Transparent Records

Provide members with clear and detailed records of their contributions and hour bank activity.

Simplified Payments

Integrated Stripe payment processing makes self-pay contributions quick and easy.

Effortlessly in Sync

Get Started with Benefits OS

Ready to revolutionize your COBRA (Consolidated Omnibus Budget Reconciliation Act) plan administration? Discover how Benefits OS can transform your organization with its powerful features and seamless integration. Contact us today to schedule a demo and see Benefits OS in action.

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Cobra Administration FAQs

What is COBRA administration software and how does it help unions? COBRA administration software is a specialized platform that automates and streamlines the management of continuation health coverage under federal COBRA regulations. For unions and Taft-Hartley trusts, this software simplifies complex compliance requirements, automates member notifications, and provides self-service portals for members to manage their COBRA elections and payments.

How does Benefits OS COBRA administration software for unions differ from generic solutions?

Benefits OS COBRA administration software for unions is specifically designed with labor-specific logic and features tailored to union-affiliated benefit plans. It includes integrated hour tracking, collective bargaining agreement management, and seamless handling of qualifying events unique to union environments, such as reduction in work hours or changes in employment status.

What are the key features of COBRA administration software?

Modern COBRA administration software includes automated eligibility detection, secure member portals for elections, timeline management for coverage periods, automated IRS/DOL compliant notices via email and SMS, integrated payment processing through Stripe, document management with e-signatures, and comprehensive reporting capabilities.

How does automated COBRA administration reduce compliance risks?

COBRA administration through Benefits OS automatically triggers qualifying events, sends timely election notices, tracks grace periods, and manages termination letters in full compliance with federal regulations. This automation eliminates manual errors and ensures all deadlines are met, significantly reducing the risk of penalties and lawsuits.

Can members self-manage their COBRA elections through the software?

Yes, the COBRA administration software provides a custom member portal where qualified beneficiaries can accept or waive coverage, view their hour bank balances, make premium payments securely through Stripe integration, access plan details, and receive automated notifications about important deadlines.

What types of COBRA qualifying events does the software handle?

The COBRA administration system automatically detects and processes various qualifying events including termination of employment, reduction in hours, dependent aging out, divorce or legal separation, death of the covered employee, and Medicare entitlement. Each event triggers appropriate notifications and timeline tracking.

How does COBRA administration software integrate with existing union systems?

Benefits OS COBRA administration seamlessly integrates with existing union management systems, including hour tracking databases, member information systems, and financial modules. This integration ensures data consistency across all platforms and eliminates duplicate data entry.

What support and training is available for COBRA administration software implementation?

Benefits OS provides comprehensive support including a dedicated implementation team, unlimited training for administrators, ongoing development team support for bug fixes and enhancements, regular platform upgrades, and unlimited web changes to adapt the system to your specific needs.

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