Employer Portal for Union.dev

Securely upload remittances, contributions, and roster data. Validate submissions, track status, and feed downstream workflows across Union OS and Pension OS in one unified portal.

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Explore Employer Portal

Microsoft Entra ID authentication with 2FA
Upload remittances to Union OS and contributions to Pension OS
Real-time validation with error and warning feedback

Employer Dashboard

⌘ Secure Session

Quick Actions ABC Construction Co.

↥ Upload Remittance ↥ Upload Contributions

✓ Remittances 3/3 All submitted

⚠ Contribution Status 2 Warnings found

Recent Validation Warnings View All

⚠

Missing SSN contributions_march.csv

⚠

Hours mismatch contributions_march.csv

✓

All checks passed remittance_q1.csv

◇ Authenticated via Microsoft Entra ID
Session expires in 28 minutes

The Problem

Employers Face Fragmented Workflows

Without a unified portal, employers juggle multiple systems to submit remittances to unions and contributions to pension funds, leading to errors and inefficiency.

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Fragmented File Submission

Employers upload remittances to one system and contributions to another, creating duplicate workflows and inconsistent data formats.

No Real-Time Validation

Errors and mismatches are discovered days or weeks later, requiring manual reconciliation and back-and-forth communication.

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Manual Roster Updates

New hires, terminations, and eligibility changes require separate notifications and manual data entry across multiple systems.

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Disconnected Reporting

Finance teams and HR teams work from different dashboards with no unified view of employer submissions and validation status.

Core Capabilities

Everything Employers Need in One Portal

Upload, validate, and track remittances and contributions with secure access, real-time feedback, and comprehensive reporting.

▦

Unified Dashboard

Single view of all remittance and contribution submissions, validation status, and pending actions across Union OS and Pension OS.

↥

Remittance Upload

Upload union dues remittances directly to Union OS with contractor/employer-specific workflows and immediate validation.

▣

Contribution File Upload

Submit pension contributions to Pension OS with real-time eligibility checks, hours validation, and error detection.

♙

Roster Management

Track enrolled members, manage new hires and terminations, and view eligibility status with clear indicators.

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Reporting & Analytics

Finance and HR reporting dashboards with submission history, validation trends, and compliance tracking.

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Secure Access Control

Microsoft Entra ID authentication with 2FA, role-based permissions, and session activity monitoring.

How It Works

5-Step Workflow for Employer Submissions

From secure login to downstream processing, the Employer Portal streamlines every step of remittance and contribution submission.

▢

Sign In with 2FA

Authenticate securely using Microsoft Entra ID with two-factor authentication and session monitoring.

↥

Upload Data Files

Submit remittance files to Union OS and contribution files to Pension OS in standard formats.

⌕

Review Warnings

View real-time validation results with clear error and warning messages, including missing data or mismatches.

✓

Confirm Submission

Review summary, correct any issues, and confirm final submission with audit trail and timestamp.

⌘

Feed Downstream Workflows

Data flows automatically to Union OS remittance processing and Pension OS contribution validation and eligibility.

Connected Architecture

One Portal, Two Platforms

The Employer Portal feeds directly into Union OS and Pension OS, eliminating duplicate data entry and ensuring consistent workflows.

▥

Employer Portal

Secure upload interface for employers and contractors to submit remittances, contributions, and roster updates.

Remittance Upload
Contribution Upload
Roster Management
Validation & Review

→

Remittances

→

Contributions

▱

Union OS

Remittance processing and employer records

Dues Processing
Remittance Tracking
Employer Records

◇

Pension OS

Contribution validation and eligibility

Contribution Processing
Eligibility Validation
Hours Tracking

▱

Unified Data Model
Employer submissions are validated once and flow automatically to the appropriate system. Union OS receives remittance data for dues processing, while Pension OS receives contribution data for eligibility and benefit calculations. No duplicate entry required.

Remittance Workflows to Union OS

Employers and contractors upload remittance files that feed directly into Union OS for dues processing, member payment tracking, and arrears management.

Contractor-Specific Workflows Configure rules and templates for different contractors, including dues rates, billing periods, and payment schedules.
Dues Processing Remittance data flows automatically to Union OS, where it's matched to member records and processed for payment application.
Employer Records Track remittance history, payment status, and outstanding balances by employer with full audit trails.

Remittance Upload Example ABC Construction Co.

File Format CSV, Excel

Period Q1 2026

Total Members 324

Total Amount $45,780.00

Required Fields

Member ID SSN Dues Amount Period Employer Name Payment Date

✓ Validation Passed All records validated successfully and ready for submission to Union OS

Contribution Upload XYZ Contractors Inc.

Total Hours 12,480

Total Contributions $187,200.00

Employees 156

Validation Status 2 Warnings

Validation Results

⚠ Missing SSN - 2 records Rows 23, 87: SSN field is blank

⚠ Hours mismatch - 1 record Row 134: Hours exceed expected maximum

✓ 153 records validated All eligibility checks passed

◇ Pension OS Integration
Validated contributions feed directly to Pension OS for eligibility calculations and benefit tracking

Contribution Processing with Validation

Upload pension contributions with real-time validation against eligibility rules, hours tracking, and benefit calculations in Pension OS.

Eligibility Validation Contributions are validated against member eligibility rules, minimum hours requirements, and plan provisions in real-time.
Error Detection Catch missing data, formatting issues, and calculation errors before submission with clear warnings and correction guidance.
Hours Tracking Hours flow to Pension OS for service credit calculations, vesting, and benefit accruals with full audit history.

Security & Access

Microsoft Entra ID Authentication

Enterprise-grade security with Microsoft Entra ID, two-factor authentication, and session activity monitoring.

◇

Microsoft Entra ID
Single Sign-On (SSO)

Two-Factor Authentication
Required for all portal access

Role-Based Access Control
Finance, HR, and admin roles

Session Monitoring
Automatic timeout and activity logging

◇ Active Session
User: john.doe@abcconstruction.com
Session expires in 28 minutes

Microsoft-First Security

Union.dev leverages Microsoft Entra ID for enterprise authentication, ensuring employers can use their existing corporate credentials and security policies.

Conditional access policies
Multi-factor authentication enforcement
Device compliance checks

Activity Logging

All portal activity is logged and auditable, including uploads, downloads, and data access for compliance and security monitoring.

Latest Login Today, 9:15 AM

File Upload Today, 9:32 AM

Report Downloaded Yesterday, 3:45 PM

Validation & Reporting

Real-Time Dashboards for Finance and HR

Track validation status, monitor submission trends, and generate compliance reports with dedicated dashboards for different roles.

Validation Dashboard

Finance Reporting

HR Dashboard

✓ Passed 847 Records validated

⚠ Warnings 23 Need review

⊗ Errors 5 Must be corrected

Recent Validation Issues

⊗ Missing SSN for employee ID 12345 contributions_march.csv - Row 87

⚠ Hours exceed typical maximum (240 hours) contributions_march.csv - Row 134

⚠ Member not found in roster remittance_q1.csv - Row 23

⊗ Invalid date format contributions_feb.csv - Row 45

Roster Management

Track Enrollment, New Hires, and Terminations

Real-time view of your workforce roster with enrolled members, eligibility status, new hires, and terminations tracked automatically.

♙

1,247 Enrolled Members

87% of eligible

♙

34 New Hires +12% vs last quarter

♙

12 Terminations -8% vs last quarter

Employee Roster

ABC Construction Co. - Current Period

Employee	Status	Eligibility	Hours (QTD)	Last Activity
John Smith ID: 12345	Enrolled	Eligible	480	Contribution posted 2026-03-15
Sarah Johnson ID: 12346	Enrolled	Eligible	520	Contribution posted 2026-03-15
Mike Davis ID: 12347	Pending	Eligible	120	New hire processed 2026-03-08
Lisa Brown ID: 12348	Enrolled	Eligible	465	Contribution posted 2026-03-15
Tom Wilson ID: 12349	Terminated	Not eligible	280	Termination processed 2026-03-10
Emily Davis ID: 12350	Enrolled	Warning	89	Hours below minimum 2026-03-12

Showing 6 of 1,247 employees View Full Roster

Why Employers Trust Union.dev

Secure, Connected, and Validated

The Employer Portal is built on Union.dev's proven platform with enterprise security, real-time validation, and direct connections to operational systems.

◇

Enterprise Security

Microsoft Entra ID authentication, 2FA enforcement, and comprehensive audit logging for all employer activities.

▱

Connected to Union OS & Pension OS

Direct integration with Union OS for remittance processing and Pension OS for contribution validation ensures data consistency and eliminates duplicate entry.

Real-Time Validation

Immediate error detection and warning feedback helps employers submit clean data the first time, reducing back-and-forth and manual corrections.

▢

Role-Based Access Control

Finance, HR, and admin roles with granular permissions ensure the right people have access to the right data and functionality.

30+ Unions and Funds

500K+ Members Served

99.9% Uptime SLA

FAQ

Frequently Asked Questions

Common questions about accessing and using the Employer Portal

How do I get access to the Employer Portal?

Access is usually provisioned by the union, fund office, or administrator. Employer users can be invited with role-based permissions tied to their organization.

What file formats are supported for uploads?

The portal can support common formats such as CSV and Excel, with employer-specific templates configured for remittances, contributions, roster data, and required fields.

How does the portal connect to Union OS and Pension OS?

Employer submissions are routed to the correct downstream platform. Remittance data can feed Union OS, while contribution and hour data can feed Pension OS for validation and eligibility processing.

What happens if my upload has validation warnings?

The portal shows clear warnings before final submission so employers can correct missing fields, mismatched hours, invalid dates, roster issues, or other data problems.

Can I track submission history and status?

Yes. Employers can view submission history, validation status, processing status, and audit history for uploaded files and related workflow activity.

How secure is the portal?

The portal supports Microsoft Entra ID authentication, two-factor authentication, role-based access, activity logging, and session monitoring.

Can multiple users from my company access the portal?

Yes. Different users can be assigned different permissions, such as finance upload access, HR roster access, reporting access, or administrator access.

What if I need help with the portal?

Support can be routed through the fund office, union administration team, or Union.dev support depending on how the portal is configured for your organization.

Ready to Streamline Employer Submissions?

Request access to the Employer Portal and connect your remittance and contribution workflows to Union OS and Pension OS.

Get a Demo Talk to A Union.dev Rep

Microsoft Entra ID Secure enterprise authentication

Real-Time Validation and error detection

Connected To Union OS & Pension OS

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