Pension OS

Defined Benefit Pension Administration Software

Manage eligibility, service credit, pension calculations, retirement workflows, benefit payments, participant records, and reporting in one connected pension administration platform.

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Configurable DB rules for eligibility, vesting, service, and accrual workflows

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Rule-based calculations, estimates, forms of payment, and retirement processing

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Benefit payroll, statements, audit trails, and participant-facing visibility in one system

Participant Pension Summary

Active

$3,247 Monthly Accrued Benefit

22.5 yrs Credited Service

100% Vesting Status

07/2028 Normal Retirement

Retirement Case Status

Application receivedComplete

Missing documents2 pending

Final calculationPending

Recent Activity

Service credit updated2 days ago

Estimate generated1 week ago

Document uploaded2 weeks ago

Defined benefit administration breaks down when calculations, work history, payment workflows, and participant records live in separate systems

Complex rules spread across manual processes

Eligibility, vesting, and service credit rules scattered across spreadsheets and manual tracking create calculation errors and administrative burden.

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Weak visibility into service and eligibility

Work history, break-in-service events, and reciprocity tracking stored in disconnected systems make it hard to verify participant status.

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Retirement processing bottlenecks

Missing documents, manual estimate creation, and disconnected approval workflows delay retirement applications and frustrate participants.

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Fragmented payment and reconciliation workflows

Pension payroll, EFT processing, and benefit adjustments managed in separate tools create reconciliation challenges and payment errors.

A defined benefit platform built around real pension administration work

Pension OS gives administrators the tools to manage eligibility rules, service credit, calculations, retirement workflows, and benefit payments in one connected platform.

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Eligibility, vesting, break-in-service, and reciprocity rules

Configure plan-specific eligibility criteria, vesting schedules, break-in-service rules, and reciprocity agreements. Track participant status automatically based on work history and contributions.

Configurable eligibility rules
Break-in-service tracking
Reciprocity management

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Work history and service-credit tracking

Maintain detailed work history, service credit, and contribution records for each participant. Track hours, months, or years of service with audit trails and verification support.

Service credit accumulation
Work history verification
Audit trail documentation

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Pension calculations and estimate modeling

Calculate accrued benefits, generate retirement estimates, and model different forms of payment. Save estimates for participant review and comparison across retirement scenarios.

Rule-based benefit calculations
Estimate scenario modeling
Form of payment options

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Retirement application and missing-document workflows

Manage retirement applications from intake through approval. Track missing documents, verification requirements, and acknowledgment status with automated reminders and workflow tracking.

Application intake and tracking
Missing document management
Verification workflows

Benefit payments, payroll, EFT, and reconciliation

Run pension payroll, process EFT and check payments, and reconcile disbursements. Manage benefit adjustments, payment reversals, and banking changes with full audit trails.

Pension payroll processing
EFT and check management
Payment reconciliation

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Statements, verifications, appeals, and administrative oversight

Generate benefit statements, manage verification requests, and track appeals. Access actuarial export tools, point-in-time reporting, and administrative dashboards.

Statement generation
Verification tracking
Appeals management

A better DB workflow from contribution history to pension payment

Apply plan rules and participant history

Configure eligibility, vesting, and service credit rules. Track work history and contribution records.

Calculate benefits and generate estimates

Run rule-based calculations, create retirement estimates, and model forms of payment.

Process retirement and forms of payment

Manage retirement applications, track missing documents, and process approvals.

Administer payments, changes, and ongoing oversight

Run pension payroll, reconcile disbursements, and maintain audit trails.

Defined benefit administration works better when it is connected across the full pension operation

One connected platform for all DB administration workflows

Pension OS connects defined benefit administration to participant records, contribution processing, pension payroll, reporting, and member-facing portals. This eliminates data fragmentation and gives administrators better visibility and control.

When calculations, work history, payment operations, and participant visibility share the same platform foundation, pension administrators can reduce errors, improve auditability, and modernize retirement workflows without creating another disconnected system.

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Connected recordkeeping
Participant records, beneficiaries, and work history in one system

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Integrated payment operations
Pension payroll, EFT, and reconciliation workflows unified

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Participant-facing visibility
Member portal connects directly to DB calculations and balances

DB
Administration

Participant
Records

Beneficiary
Records

Contribution
Admin

Retirement
Workflow

Pension
Payroll

Reporting

Member
Portal

Audit
Trail

Give staff better control over calculations, retirement processing, and exception handling

Retirement Case Detail

Participant #47825 - Normal Retirement

Pending Documents

Credited Service 24.75 years

Vesting 100%

Retirement Date 08/01/2026

Monthly Benefit $3,847

Estimate Scenarios

Single Life Annuity
100% monthly benefit$3,847
/month

50% Joint & Survivor
Reduced monthly benefit$3,462
/month

75% Joint & Survivor
Reduced monthly benefit$3,308
/month

Missing Documents

Birth certificate spousePending

Marriage certificatePending

Election formReceived

Calculation History

Final calculation pendingAwaiting docs

Estimate generatedMar 15, 2026

Service credit verifiedMar 10, 2026

Structured retirement case management and calculation control

Track every retirement case from application through final approval. Generate estimates, model forms of payment, and manage missing documents with structured workflows that reduce errors and improve participant experience.

Rule-based benefit calculations

Configure plan-specific formulas for accrued benefits, early retirement reductions, and survivor adjustments. Calculations automatically apply the correct rules based on participant status and retirement date.

Form of payment modeling

Generate estimates for single life annuities, joint and survivor options, and other payment forms. Save scenarios for participant comparison and final election processing.

Missing document tracking

Maintain checklists for required retirement documents, track submission status, and send automated reminders. Prevent incomplete applications from delaying pension start dates.

Exception and recalculation management

Flag exceptions for manual review, track recalculations when work history changes, and maintain full audit trails for all benefit adjustments.

Run pension payment operations with more visibility and control

Integrated pension payroll and payment reconciliation

Run monthly pension payroll, process EFT and check payments, and reconcile disbursements in one system. Track benefit adjustments, banking changes, and payment reversals with complete audit trails.

Pension payroll processing

Generate monthly payroll runs, review pending disbursements, and process batch payments. Support for EFT, direct deposit, and check issuance.

Banking and payment reconciliation

Track prenotes, banking changes, and positive pay files. Reconcile disbursements against bank records and identify payment exceptions.

Benefit adjustments and reversals

Process benefit increases, cost-of-living adjustments, and payment corrections. Track retroactive payments and overpayment recovery workflows.

Payment history and audit trails

Maintain complete payment records for each retiree, track payment method changes, and access historical disbursement data for audits and verifications.

Pension Payroll Dashboard

$2.4M This Month's Payroll

1,847 Active Retirees

94% EFT Rate

Payment Status

View Details

EFT payments

1,738

Check payments

109

Pending Actions

Prenotes pending7

Banking changes for review12

Benefit adjustments5

Reconciliation exceptions3

Recent Activity

March 2026 payroll completed2 days ago

Positive pay file generated2 days ago

18 new retirees added1 week ago

Generate Payroll Report

Improve visibility across statements, verifications, actuarial data, and operational reporting

Administrative Reporting Dashboard

Statement Generation

Annual statements queued1,847

Statements generated1,592

Pending review255

Estimate Activity

Estimates this month142

Saved scenarios387

Pending calculations18

Appeals & Verifications

Active appeals4

Verification requests12

Resolved this month23

Actuarial Export

Last exportDec 31, 2025

Point-in-time snapshotGenerate

Participant count1,847

Audit Log

Benefit calculation updated2 hours ago

Payment adjustment processed1 day ago

Service credit corrected3 days ago

Operational reporting and administrative oversight

Access the data and reporting tools you need for oversight, audits, and actuarial reviews. Generate statements, export participant data, and track verification requests with full audit trails.

Statement generation and distribution

Create annual benefit statements, retirement confirmations, and participant communications. Track delivery status and maintain statement history.

Verification and appeals tracking

Manage service verification requests, appeals workflows, and benefit recalculations. Maintain documentation for all case resolutions.

Actuarial data exports

Generate point-in-time snapshots of participant data, service credit, and benefit accruals for actuarial valuations and plan reporting.

Audit trails and administrative history

Track every calculation change, benefit adjustment, and administrative action. Access complete audit logs for compliance reviews and operational oversight.

Built for real defined benefit administration workflows

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Configurable pension rules

Flexible configuration for eligibility, vesting, service credit, and accrual rules. Adapt to plan-specific formulas without custom development.

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Rule-based calculations and payment workflows

Automated benefit calculations, estimate modeling, and pension payroll processing based on your plan's defined benefit formulas.

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Connected participant, payroll, and portal records

DB administration connects to participant recordkeeping, pension payroll, and member portal in one platform—no data fragmentation.

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Auditability and administrative control built in

Complete audit trails for calculations, payments, and adjustments. Maintain oversight with workflow tracking and administrative reporting.

Frequently Asked Questions

Does Pension OS support defined benefit plan administration?

Yes. Pension OS is designed to support defined benefit administration workflows including participant records, service credit, eligibility rules, calculations, retirement applications, pension payroll, reporting, and member-facing visibility.

Can the system handle eligibility, vesting, break-in-service, and service-credit rules?

Yes. Pension OS can be configured around plan-specific rules for eligibility, vesting, accruals, break-in-service, reciprocity, credited service, and related administrative workflows.

Does it support pension calculations and saved estimates?

Yes. Administrators can generate rule-based benefit calculations, model different forms of payment, save estimate scenarios, and maintain calculation history for review and audit purposes.

Can staff manage retirement applications and missing-document workflows?

Yes. Pension OS supports retirement case tracking, missing document checklists, approval workflows, participant communications, and status visibility from intake through final processing.

Does Pension OS support pension payroll, EFT, and check processing?

Yes. Pension OS can support pension payroll workflows, EFT and check payment processing, payment reconciliation, benefit adjustments, payment reversals, and audit history.

Can the platform support QDRO and alternate payee workflows?

Yes. QDRO and alternate payee workflows can be supported as part of plan-specific configuration, including related participant records, payment rules, documentation, and audit history.

What reporting and statement workflows are available?

Pension OS supports operational reporting, statement generation, verification tracking, audit logs, actuarial exports, administrative dashboards, and participant history reporting.

Is this part of Pension OS?

Yes. Defined benefit administration is part of Pension OS, connected to participant records, pension payroll, member portals, reporting, and administrative workflows.

Modernize defined benefit administration without stitching together disconnected systems

Give administrators the tools they need to manage eligibility, calculations, retirement workflows, and pension payments in one connected platform—built specifically for DB plan administration.

Book a Demo Talk Through Your Pension Workflow